Expense Reduction Services

Expense Reduction Services – Understanding recurring operational expenses, requires connecting with the finance department and analyzing expenses used to support the organization.

Though every organization has different vendors, we have found, they rely on the common thread of services that most businesses use as listed below. It’s here where we find you savings.

  • Landline Communications: Sending, receiving and storing data is a daunting task and making sure you have the correct line speeds whether using T-1, T-2, T-3 or fiber is no easy decision. Ensuring that you are using the proper capacity at the best price points is where we can assist. We also can eliminate unnecessary Centrix systems or old POTS lines.

  • Merchant Card Services: Offering credit card payments, PayPal, Venmo and Stripe are the new ways of taking payments on-line. Finding the best application at the best price points is what you can expect from Business Expense Advisors.

  • Alarm Monitoring Programs: With so many alarm monitoring options, finding the best service options that fit your needs is imperative. Audio, real time video with motion and remote setting features are just some of the choices available.

  • Wireless Contracts: Wireless contracts are constantly changing with different pricing agreements for first responders, not-for-profits, small businesses, and large organizations. We help find the best solution for you.

  • Payroll Services: With hundreds of payroll processors to choose from, knowing which is right for you, when to start, or change vendors are not easy decisions to make. We are familiar with all of them and can make the transition easy.

  • Utilities: ESCO’s are constantly calling with “deals”. Solar, wind and green energy companies keep emerging to offer environmentally sound solutions to your energy needs. We use energy brokers to make sure you constantly and objectively get the best pricing for this ever-changing commodity.

  • Internet Providers: With uptime and speed being of critical importance, we help steer you to reputable, secure internet providers of high speed and virus safe solutions.

  • Computer Services/Equipment Leases: With terms like break/fix, manage services, and 24/7 virus protection, your vendor selection of IT services is a critical decision. We are well versed in this area, and can introduce you to multiple vendors who can keep your network up, cloud based, secure from hackers and downtime.

  • Waste Management: There are public and private sanitation services. Depending on need, a host of container sizes can be contracted for refuse. Picking the right size and the best waste management service could save you thousands of dollars over time.

  • Bottled/Filtered Water: Water is more than just a convenience today. It’s a necessity for staff, the kitchen, and the break area of most businesses. Picking the company with the best plan can result in significant savings.

  • Subscription Software Contracts: Software licenses and monthly IT platforms subscriptions are big business and how companies like Microsoft, Intuit and NetSuite have become so profitable. Every new IT platform has transitioned to being monthly licensed based; therefore, making sure you are not overpaying or have unnecessary licenses is part of what we do.

  • Uniform Agreements: The frequency we need uniforms and the replacement rate is often where we identify savings. Uniform cleaning, when not properly managed, can cost thousands of dollars a year.

  • Maintenance Agreements: Equipment needs maintenance but the type of maintenance and whether we use an OEM or a third party could be the difference of tens of thousands of dollars annually.

  • Shredding Agreements: Shredding should be done methodically, per federal regulations, every 6 months. We recommend contracting with a reliable shredding company to keep storage costs down and get the best pricing. We can assist in identifying the solution that works for you.

  • Shipping/Courier Agreements: There are some very attractive agreements that can be made with the larger shipping companies if you know how to work within their parameters. UPS and FED EX have attractive rates and we know how to deal with them.

  • Storage: Storage facilities have a place in most businesses. but They should be properly used, with rotations, so overspending does not occur. Keeping retention records that lists when files can be shredded or discarded is an important aspect of the rotations.

We take the above agreements and contracts and review them to ensure that your pricing is the lowest available for the services you are receiving. This is accomplished by being thoroughly knowledgeable of the market prices for these services and making sure your pricing is consistent with the service.

We contact all these vendors, and others if requested by the client, to make sure our client is not overpaying or incurring increases that are above competitive price points. We validate our findings by providing the client a monthly update of savings directly attributable to our efforts.

As part of the process, we like to meet with all department heads to learn about the outside services they use and budget line items that coincide with that expense. When requested, we often make suggestions on competitive vendor solutions, making sure that our client is always presented with best of breed solutions.